2014 A4C Event Volunteer (and slightly-paid) Needs

The funds raised at our summer event series goes directly to fund our programs. As our primary source of funding, we aim to make the events amazing, but not without TONS of help! Volunteers get perks for helping out. Here are areas of event volunteer needs and a couple paid positions too.

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Summer Event Volunteers – Kiteboarding 4 Cancer and Boards of Hope

Volunteer Positions available in all the following areas: Please fill out volunteer application HERE

Registration

Race Coordination

Logistics & Setup

Parties

Volunteer Management

Athlete Lounge

Silent Auction

Boards of Hope Art Project

Sponsorship Opportunities

There are many ways for businesses to get involved including…

Event Sponsorship — Your logo, brand, and possibly product presence throughout the event — email Tonia (at) athletes4cancer.org for more info.

Silent Auction Packages — create a silent auction basket or package based on a theme, donated by your company, A4C promotes it in advance of the event. Fun!!

Slightly paid positions:  

Please fill out volunteer application and email tonia (at) athletes4cancer.org directly with resume and your interest.

Sponsorship Coordinator – Kiteboarding 4 Cancer:

  • Develop, secure and track prospective and existing sponsors: Cash sponsors for event budget and in-kind/product sponsors for prizes, raffle, and athlete packs.
  • Maintain sponsor database (we already have one too) and ensure that sponsors and partners are tracked and recognized before, during, and after event.
  • Communicate with sponsors to obtain donations for event.
  • Manage sponsor needs during event, ensuring all sponsorship agreements are met.

Estimated time involved:

  • April 10-June 10: 12 hours/week
  • June 10-July 10: 8 hours /week
  • Event weekend: July 11-13
  • July 14-Aug 1: 2-4 hours/week

Marketing Coordinator – Events:

  • Put together a marketing plan for the 12 weeks prior to each event using A4C digital marketing channels (blog, e-news, website, facebook, twitter, stayclassy, causes, etc.) that achieves the goals of increased athlete participation, spectatorship and fundraising.
  • Manage social media presence prior to, and during, event.
  • Review and measure stats on HootSuite of all social media activity.
  • Coordinate poster design for events, working with Sponsorship Coordinator to represent sponsors.

Estimated time involved:

  • April 1-July 10: 12 hours /week
  • Event weekend: July 11-13

Silent Auction Coordinator:

  • Procure in-kind donations from businesses and individuals, obtaining item/service descriptions, photos, etc.
  • Completion of donation forms and maintaining records of donated items.
  • Coordinating correspondence materials, acknowledgement letters, etc.
  • Working with other volunteers and staff to prepare for the day of the silent auction
  • Organizing auction on day of the event
  • Closing auction and facilitating item distribution

Estimated time involved:

  • May 1-June 15: 8 hours/week
  • June 15-June 15: 12 hours /week
  • Event weekend: Friday, July 13-July 15

Boards of Hope Coordinator:

  • Promote Boards of Hope to artist communities
  • Procure artwork 
  • Coordinate communication, acknowledgement letters, etc. with artists
  • Work with other volunteers and staff to prepare for the day of the silent auction
  • Organizing Boards of Hope component of auction on day of the event
  • Manage Boards of Hope during live auction and facilitate item distribution

Estimated time involved:

  • April 1-June 15: 8-10 hours/week
  • June 15-July 15: 12 hours /week
  • Event weekend: July 11-13
  • July 14-Aug. 1: 2-4 hours /week

All slightly-paid positions please complete volunteer app above and email tonia (at) athletes4cancer.org with a resume and your interest.

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